For Exhibitors


2019 Exhibitor/Sponsor Prospectus

Book your hotel room at the conference rate.


Welcome 2019 Exhibitors! All the details you should need to get ready for the 2019 SVMA Trade Expo are below.

Please contact Sue Gauthier at sgauthier@svma.sk.ca if you have any questions. See you in Regina!

2019 Trade Expo Layout

The Trade Expo is located in the Trentino ballroom on the second floor of the Delta Regina Hotel. The entire Trade Expo area is carpeted. Trade Expo layout and activities are designed to distribute foot traffic as equally as possible throughout the space. 

Trade Expo Hours  

Friday Sept 6                   5:00 pm - 7:00 pm
Saturday Sept 7              9:30 am - 4:00 pm

 

Schedule

Friday Sept 6
1:00 pm - 4:30 pm        Set-up
5:00 pm - 7:00 pm       Welcome Reception with buffet dinner

Saturday Sept 7            
9:50 am -10:30 am       Morning break                                                           
12:20 pm - 1:30 pm        Lunch                                                             
3:20 pm - 4:00 pm       Afternoon break and prize draws
4:00 pm - 5:30 pm       Teardown

Inclusions

Exhibitor packages include the following:
  • 10’ wide by 8’ high draped booth, with 4’ side drapes
  • 8’ skirted table, two chairs, wastebasket
  • WiFi, electrical supply (110V outlet)
    plus ….
  • Recognition on SVMA website, in the 2019 Conference Guide and on signage at event
  • Two drink tickets for Friday’s Welcome Reception
  • All meals, breaks and buffets on Friday and Saturday for two (2) representatives per booth space.

Shipping & Drayage

Hub City is the official display company and freight handler for SVMA 2019. 

Additional item such as specialty chairs/tables, lighting, furniture or flooring can be ordered directly from Hub City.  Click on the link above, select SVMA and enter password svma2019 for complete rentals, services, shipping information and forms.

Hotel

Rooms are available at the Delta Regina Hotel for the reduced rate of $160/night during the SVMA conference. Rose St. Parkade parking is included. Click here to book.

The Delta Regina is approximately seven minutes from the Regina International Airport. Taxi service is readily available in front of the Regina airport. The hotel does not provide a shuttle to or from the airport, but shuttles can be arranged through airportshuttles.com/regina.

Terms and Conditions for Exhibiting

Booking Conditions – Acceptance of Sponsorship/Exhibitor/Advertising applications will be subject to approval.  All monies due and payable must be received by the specified due date. No company will be listed as a Sponsor or Exhibitor in 2019 SVMA Conference communications until full payment and paperwork have been received.

Cancellation Policy – Cancellations received before July 31, 2019 will receive a full refund minus 20% of fees paid to cover administration costs. Following this date, all monies paid will be retained.

Exhibit Booth Allocation – We will do our best to meet your booth preference requirements.  However, the exhibitor understands that booths and/or space will be allocated at the discretion of the SVMA.

Assignments and Subletting – No Exhibitor shall assign, sublet or share the whole or any part of the space allotted without the knowledge and consent of the SVMA.

Unavoidable Occurrences – In the event that the Trade Expo is cancelled or delayed through no fault of Conference Management, the Venue Manager or the Sponsors, including but not limited to fire, flood, Labour disputes, natural disasters, acts of God, or other similar events, then the Exhibitor shall not be entitled to any refund or claim for loss or damage.